Project Fund Application

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Part I - Terms and Conditions

The applicant organisation must be a charitable organisation that is registered under Section 88 of the Inland Revenue Ordinance (Cap. 112) or, if the applicant organisation is a charitable organisation in any jurisdictions outside Hong Kong, prime reference should be made to the descriptions adopted by the relevant government department(s) or authority(ies) in the respective jurisdictions, which has/have the legal powers or authorities similar to that of HKIRD in declaring charitable status and/or classifying charitable organisations in the relevant jurisdictions.

The applicant organisation must be providing charitable services to local communities in the vicinity of the properties owned and/ or operated by Link.

Board or Executive Committee members of the applicant organisation must not be a Connected Person (as defined in the Hong Kong Code on Real Estate Investment Trusts) of Link.

The applicant organisation must not propose projects that have the sole or dominant purpose of promoting a particular political event/campaign or a specific religious event.

The Project of this application submitted by the applicant organisation does not receive funding(s) from other organisation(s) (not including applicant organisation’s contribution and Government subsidy).

The information provided in the application form, project proposal and other related documents by the applicant organisation are true and accurate.

Grantees shall start their projects in October 2024. The funding will allow implementation of the project for one year to a maximum of three years.

About Spending for Link Together Initiatives Projects

Each Grantee shall spend based on the budgeted items and amount in the Grant Agreement.During the procurement process, to ensure quotations, competitive bids and proposals are considered in a fair and objective manner, as a standard practice, personnel involved in the selection and evaluation processes should declare their interests to ensure transparency. Any declaration of interest should be reported in a form and enclosed in the report to Link.Grantees must return to Link any unused funds within three months of the project’s completion.

About Acknowledgement of Link in Promotional and Publicity Materials for Link Together Initiatives Projects

The Project Grantee shall acknowledge Link and/or Link Together Initiatives in all publicity materials related to the approved Project as well as in other marketing collateral of the Grantee such as annual reports, corporate websites, videos, etc. The Grantee must follow the logo identity guidelines provided by Link.The Grantee shall seek approval from Link for the promotional and publicity materials bearing the logos at least ten working days before confirming production.

About Link Together Initiatives Project’s Publicity Plan and Media Handling

The Grantee shall provide the publicity plan for the Project and any updates on the plan to Link for reference.The Grantee shall mention Link and/or Link Together Initiatives in the press materials and share the materials with Link as far as practicable before any Project-related media activities (e.g. issuing press releases, giving press interviews, contributing articles to the press) are held.The Grantee shall inform Link of media enquiries received in relation to the Project and provide the line-to-take to Link for reference.The Grantee is advised to provide news clipping reports to Link for information.The Grantee shall support Link’s publicity and activities beneficial to the Project as far as practicable. The scope of participation shall be determined by Link.

Grantees must submit two quarterly updates, an interim report and a final report on dates stated in the Grant Agreement.

Grants may be subject to additional conditions as required by Link at its sole and absolute discretion.

Decisions as to the selection of successful applicants and the awarding of grants are subject to Link’s sole and absolute discretion. Link’s decisions on these matters shall be final and conclusive.

These Terms and Conditions are subject to Link’s interpretation, which shall be final and conclusive.

In the event of dispute, Link reserves the right to make final judgment on the dispute and otherwise in respect of this funding program.

In the event of any conflict or inconsistency between the English version and the Chinese version of these Terms and Conditions, the English version shall prevail.

Part III - Contact Person and Authorised Person for Project

Name of Service Unit for Project

English

Chinese

Telephone No.

Office Address

English

Chinese

Website

Social Media Page e.g. Facebook, Instagram, Weibo

(Please provide the URL e.g. https://www.facebook.com/LinkTogetherInitiatives/; https://www.instagram.com/linkreithk/. If there is no social media platform, please input 'NA'.)

Contact Person

Title

Mr Mrs Ms

Name

English

Chinese

Position

English

Chinese

Email Address

Telephone No.

Authorised Person

(Information will be used for Grant Agreement)

Title

Mr Mrs Ms

Name

English

Chinese

Position

English

Chinese

Email Address

Email Address Email Address

Telephone No.

Part VI - Upload Project Proposal and Related Documents

Application MUST upload all documents (except item 11) listed below in order to complete the application. Document's templates can be found in Link's website (PAFP Doc Template).

Repeated file name is not accepted, please upload again.

(File format should be in doc, docx, xls, xlsx or pdf, while file size of each document should not exceed 5MB. Total file size should not exceed 60MB.)

1) Project Proposal drafted by applicant organisation including the below details: project name, details of the applicant organisation, service unit and Authorised Person, project objective(s) and description, type and number of beneficiaries, district or areas served, activities plan, project insurance coverage, implementation schedule, anticipated result, performance measurement indicators and evaluation period, sustainability plan etc.

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Please add note

2) Project Budget Sheet drafted by applicant organisation including the following details: project name, organisation and service unit names, detailed breakdown of expense, project income (if applicable), applicant organisation's contribution (if applicable), Government Subsidy (if applicable) etc.

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Please add note

3) Declaration by Applicant Organisation Form signed by an Authorised Person of the Applicant Organisation with the organisation chop (please upload in pdf format)

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Please add note

4) Organisation registration document under the relevant ordinance(s)

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Please add note

5) Certificate of charity status registered under Section 88 of the Inland Revenue Ordinance (Cap. 112); for charitable organisation in any jurisdictions outside Hong Kong, Certificate and/or proof(s) of charity status declared as charitable status and/or classified as charitable organisations in the relevant jurisdictions by the government department(s) or authority(ies) in the respective jurisdictions*

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Please add note

6) Public Liability Insurance documents and terms

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Please add note

7) A set of the latest year audited accounts or certified latest management accounts

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Please add note

8) List of Board members and Executive Committee

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Please add note

9) Constitution Details

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Please add note

10) Organisation Structure

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Please add note

11) Attachments or supplementary information of the Project (if any)

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*For charitable organisation in any jurisdictions outside Hong Kong, Link has the sole and final discretion on whether the certificate and/ or proof(s) is valid and/ or adequate to support its charitable status.

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