The Trust Deed requires Link REIT to hold an annual general meeting of Unitholders once every year. The Trust Deed and the REIT Code also require Link REIT to hold other (or extraordinary) general meetings of Unitholders in certain specified circumstances.
A general meeting of Unitholders may be convened:
- by the Trustee; or
- by the Manager; or
- by not less than two Unitholders registered as together holding not less than 10% of the units in issue, who may serve written request to the Manager to ask the Manager to convene a general meeting of Unitholders and propose resolutions for consideration at the meeting.
Notice convening the annual general meeting or other general meeting of Unitholders will be given to the Unitholders in accordance with the requirements of the Trust Deed, the REIT Code and the Listing Rules. Generally, two or more Unitholders present in person or by proxy registered as holding together not less than 10% of the units in issue shall form a quorum for the transaction of business at a general meeting but for passing a special resolution, the quorum shall be not less than 25%.
In accordance with the REIT Code and the Trust Deed, any resolution put to a general meeting of Unitholders shall be decided by poll except (as permitted by the Trust Deed and under waiver granted by the SFC) where the chairman of the meeting, in good faith, decides to allow a resolution which relates purely to a procedural and administrative matter to be decided by a show of hands given that such matter (i) is not on the agenda of the general meeting or in any supplemental circular to Unitholders; and (ii) relates to the chairman’s duties to maintain the orderly conduct of the meeting and/or allow the business of the meeting to be properly and effectively dealt with, whilst allowing all Unitholders a reasonable opportunity to express their views.
Unitholders may put forward a proposal to appoint, re-appoint or remove a Director. For details on the procedures for Unitholders to put forward such a proposal, please refer to the paragraph “Appointment, Removal and Re-appointment of Directors – By Unitholders” under Corporate Governance Framework.